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June172025NOCOMMENTS

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Wedding Decor, Wedding Planning

Wedding Reception Head Table Ideas: The Tuscan Head Table

 

The long, graceful form of the Tuscan Head Table harmonizes perfectly with The Gardens’ lush outdoor spaces, charming architecture, and natural beauty. Inspired by the rustic elegance of Italy’s Tuscany region, the Tuscan head table is a long, rectangular dining table traditionally found in Italian countryside villas. The style emphasizes communal dining, natural materials, and warm, inviting aesthetics. Often crafted from reclaimed wood or richly stained hardwoods, a Tuscan head table typically features simple, timeless lines and enough space to seat the couple, their bridal party, or close family members together. Its origins are deeply rooted in Italian culture, where meals are a central gathering point for connection and celebration.

The Tuscan head table beautifully balances sophistication with intimacy. Unlike the more traditional sweetheart table, the Tuscan style encourages interaction among the wedding party and fosters a feeling of unity and shared joy. Its generous size allows for personalized styling—like garlands of greenery, candles, and antique dinnerware—that enhances the overall theme of the wedding. It also provides a visually stunning focal point in the reception space, making it ideal for toasts, speeches, and candid moments that are both memorable and photogenic.

 

Conversation flows easily when you choose the Tuscan Head Table for your wedding party in the Wedding Reception Tent. Photo credit: Luke Payne Photography

 

Enjoy your wedding day with not only your new spouse, but those who came to celebrate with you. Photo credit: Kelly Reeves Photography

 

The Gardens Cedar Banquet Tables with The Gardens Rustic Refined™ Chairs create a impressive Tuscan Style Head Table. Photo credit: Charise Healy Photography

 

The stunning focal point of the Tuscan Style Head Table makes it ideal for toasts and speeches. Photo credit: Andrea Dobbs Photography

 

You can’t help but smile surrounded by your friends and family at the Tuscan Style Head Table. Photo credit: Whitney Anderson Photography

 

The generous size of the Tuscan Style Head Table creates the perfect design opportunity for a continuous floral installation in the middle of the Wedding Reception Tent. Photo credit: Sarah Joy Photography

 

The Tuscan Style Head Table is 100% versatile no matter what season you choose to host your wedding in. Photo credit: Ellen Gustafson Photography

 

Looking to create the look of a wider Tuscan Style Head Table? Consider placing The Gardens Cedar Banquet Tables next to each other. Photo credit: Captured Glory Photography

 

This wedding party is nothing but smiles and applause. Maybe they are cheering for the Tuscan Style Head Table? Probably not, but that doesn’t diminish that whatever is happening they are having a great time……maybe a little thanks to the table.?.?  Photo credit: Always Karlie Photography

 

Get the best of both worlds. Enjoy the closeness of family and friends at the Tuscan Style Head Table AND provide easy access for the photographer to get good photos of the two of you by not seating anyone directly across from you. Photo credit: Dainty Meadow Photography

 

The Tuscan Style Head Table pairs perfectly with The Gardens’ lush outdoor spaces, charming architecture, and natural beauty. Photo credit: Nik Linde Photos

 

The Tuscan Style Head Table encourages a warm, communal atmosphere that feels cozy and celebratory. Photo credit: Nik Linde Photos

Cheers to us! The Tuscan Head Table is the perfect choice to see all your guests and the wedding party at the same time. Photo credit: Madeline Elli Photography

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April252025NOCOMMENTS

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Real Wedding, The Gardens

A Picture-Perfect Setting for Your Outdoor Indian Wedding

 

Are you looking for the perfect venue for your Indian wedding? The Gardens of Castle Rock has hosted numerous Indian wedding celebrations. The spacious outdoor venue can accommodate crowds of up to 300, and offers four different ceremony sites for use throughout your day with the ability to rent a mandap, if desired. For your reception, we offer a large patio with a Natural Stone Fireplace, a gorgeous manicured lawn, and an expansive semi-permanent Wedding Reception Tent with a permanent paver floor. The Gardens isn’t called The Gardens for nothing – the property is filled with bespoke architecture, botanical arrangements, water features, and more. You’ll never run out of beautiful spaces to take photos or celebrate in! No matter what your vision, The Gardens is ready to help you bring it to life.

Planning an extensive celebration for your day? Not a problem! The Gardens allows couples access to the venue for 16 hours – 8 am to midnight. When it comes to food on your wedding day, The Gardens has an open catering policy welcoming licensed, insured full-service caterers. The Gardens is also fully customizable in terms of décor. Whether you’re looking for elaborate draping, elegant floral installations, or something completely unique, the natural spaces of The Gardens are the perfect backdrop for your dream wedding day.

Scroll to see photos of Indian weddings at The Gardens of Castle Rock. Looking for more planning inspiration? Check out our blog on planning fusion weddings!

 

The groom rode in on a horse during the baraat, or groom’s procession. It is a lively celebration where the groom, along with his family and friends, dance their way to the ceremony. (Yes, The Gardens is pet/animal-friendly!) Photo credit: Anthologie

 

The Grand Promenade at The Gardens is a beautiful setting for traditional ceremonies. Photo credit: Bellagala

 

Gorgeous orange and pink draping combined with white string lights brought The Gardens’ Wedding Reception Tent to life. Photo credit: Bellagala

 

The Garden Suite is the perfect place to get ready ahead of your ceremony. Photo credit: The Gardens of Castle Rock

 

Guests watched as a beautiful ceremony unfolded on The Gardens’ Grand Promenade. Photo credit: Anthologie

 

Before the marriage ceremony is the mangalasnanam, where the bride is bathed with holy water, turmeric, and rose water; this ritual cleanses and purifies her before she enters the sacred marriage ceremony. Here the bride, her father and two priests sit underneath the Garden Pavilion.  Photo credit: The Gardens of Castle Rock

 

To make a grand entrance into the ceremony, loved ones carried the bride on their shoulders down the aisle of the Grand Promenade. Photo credit: Anthologie

 

During the ceremony, the bride and groom walk in a circle together seven times. This is part of a ritual called the Saat Phere, and it marks the ultimate union between the couple. Photo credit: Bellegala

 

The Gardens has an open catering policy welcoming licensed, insured full-service caterers. This means you can serve Indian cuisine at your Indian wedding. Photo credit: Anthologie

 

After the sun goes down, the Wedding Reception Tent comes alive, keeping the party going and the dance floor packed! Photo credit: Anthologie

 

During the ceremony, the bride and groom shower each other with rice. This is often referred to as the Akshata ritual, during which the couple seeks blessings for a prosperous and abundant married life. Photo credit: The Gardens of Castle Rock

 

The bride and groom take a photo with each one of their guests after the ceremony in the Wedding Reception Tent. Photo credit: The Gardens of Castle Rock

 

The bride and groom place their hands on each other’s heads, a symbol of mutual devotion, while sitting under the white pergola of the Grand Promenade. Photo credit: The Gardens of Castle Rock

 

Ceremony preparation is underway on The Grand Promenade. Photo credit: The Gardens of Castle Rock

 

The bride and groom partake in a large group choreographed Bollywood dance with their guests in the Wedding Reception Tent. Photo credit: Anthologie

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March102025NOCOMMENTS

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Wedding Planning

Top Wedding Trends & The Best Vendors to Bring Them to Life

 

Let’s be honest—planning a wedding is a lot of work. It’s a beautiful occasion of course, celebrating two soulmates committing to forever. But before that moment, there are what feels like a million decisions to make and a million well-meaning suggestions from family and friends. For most couples, this is their first time planning a wedding, which means not having much experience in finding, interviewing and hiring top-notch vendors.

Here at The Gardens, it’s not our first rodeo when it comes to working with vendors. We’ve been part of hundreds of weddings and have worked with a countless number vendors. We’ve seen vendors who truly impress, and others who, within minutes of arriving, show they have no idea what they’re doing. The success of your wedding day largely depends on the vendors you choose. Great vendors lead to a great wedding experiences, while bad ones…well, you get the picture.

For The Gardens’ inaugural 2025 Trends Style Shoot, 14 of the best wedding vendors came together to showcase why they’re considered the BEST in the business. Whether you’re just starting your vendor search or only have a few left to find, this is a great place to start!

 

Catering: Green Mill Catering

Whether you’re planning an intimate gathering or a grand celebration, Green Mill Catering is here to impress. Their experienced team is passionate about delivering an exceptional culinary experience for you and your guests. They specialize in customizing menus to fit your vision and continually innovate to provide top-tier service. Menu items above (clockwise from top left) Caesar Salad, Bourbon Soy Glazed Tri-Tip with White Cheddar Garlic Mashed Potatoes and Asparagus Spears and Caprese Salad. Green Mill believes your wedding day should be all about celebration—not stress. That’s why they handle every detail, ensuring a seamless experience with delicious results. Let them take care of the food so you can focus on making memories!

 

Day-of Coordination/Wedding Planning: Opulent Events

Lindsay, owner of Opulent Events and a planning expert, has always been drawn to the beauty and elegance of weddings. With a keen eye for detail, her mission is to bring each couple’s unique vision to life. Backed by years of design experience and an amazing team, Opulent Events offers a range of planning and coordination services tailored to fit every couple’s needs. No matter the style or atmosphere you envision for your wedding, Opulent Events will be by your side, ensuring your day is everything you’ve dreamed of and more!

 

Décor, Rentals & Floral: Stargazer Designs

Husband and wife duo Tony and Michelle are the creative minds behind Stargazer Designs, specializing in floral design and décor rentals. Together, they help couples transform their ceremonies and receptions into unforgettable spaces. Whether you need elegant bouquets, a breathtaking head table installation, or a completely unique design, Stargazer Designs is up for the challenge. If you’re searching for florists and decorators who are innovative, original, and love bringing bold ideas to life, Stargazer Designs is the perfect choice.

 

DJ: DJ Hunter Quinn

With over 20 years of experience, DJ Hunter Quinn knows how to make your event unforgettable! Not only does he keep the dance floor packed and the lighting perfect, but he’s also highly skilled in event planning. Past clients rave about his prompt communication and thorough preparation. Whatever your vision for your reception, Hunter will work closely with you to bring your dream celebration to life!

 

Dress: My Darling Bridal

With a modern vision and impeccable taste, My Darling Bridal has carefully curated a stunning collection of gowns from around the world, including many exclusive designs. Nestled in a historic boutique in the heart of downtown Saint Paul, My Darling Bridal is dedicated to providing brides and their loved ones with a truly unforgettable experience.

 

Hair: Styled by Victoria Marie

Hair by Victoria Marie specializes in bridal hair and makeup, dedicated to helping brides achieve their perfect wedding day look. During the week, she works in a salon, but on weekends, she focuses on perfecting new techniques and styles to ensure every bride feels stunning. Whether you envision a boho braid, glamorous waves, or a sleek and elegant bun, Hair by Victoria Marie is your go-to stylist for a custom, personalized bridal look!

 

Make-Up: Face by Grace

Face by Grace has always been passionate about weddings, a love that started with watching “Say Yes to The Dress” on TLC! She’s dedicated to helping brides feel beautiful and confident on their big day. Grace is committed to client satisfaction by truly connecting with each bride and listening closely to their vision to bring it to life. If you’re looking for someone to glam you and your bridal party, look no further!

 

Pastries: La Boulangerie Marguerite

La Boulangerie Marguerite—or Marguerite’s, for those in the know—serves French-inspired artisan fare at its two locations: Randolph Avenue in St. Paul and the heart of the Arts District in Minneapolis. You can also find them at the Lyndale Avenue Farmers Market! While owners François Kiemde and Melissa Borgmann-Kiemde have led Marguerite’s since 2017, the St. Paul location has been a beloved bakery for over a century. Whether you’re craving something sweet or savory, Marguerite’s has you covered—we highly recommend their delicious viennoiserie!

 

Photography: Coral Mia Photography 

Coral Mia Photography is a wedding and lifestyle photographer based in Minnesota. Her passion for photography began in college, where she fell in love with capturing the joy and connection between couples. On wedding days, she prioritizes the couple above all else, focusing on creating a comfortable space for authentic, meaningful moments. If you’re looking for a photographer who will elevate your wedding experience and deliver stunning images, Coral Mia Photography is the perfect choice!

 

Rentals: Linen Effects

Linen Effects has been a trusted name in event rentals since 1990 when Don Jensen recognized the need for high-quality options in the Twin Cities. In 2022, he passed the torch to his longtime friend Jenna Culley, an award-winning event planner and owner of Jenna Culley Events. Today, Linen Effects operates as a full-scale event design house, combining expert planning, stunning design, and top-tier rentals to bring wedding visions to life. With a vast selection of elegant rental items, Linen Effects is ready to transform your Pinterest dreams into a breathtaking celebration that will be remembered for years to come!

 

Rings: Brilliant Earth

Brilliant Earth is a jeweler committed to ethical practices and sustainability. They create beautiful rings and other jewelry using recycled and sustainable materials, while also ensuring transparency in gemstone sourcing. Brilliant Earth offers clients the option to choose between lab-grown and natural diamonds, with natural diamonds adhering to strict conflict-free guidelines. Additionally, they are dedicated to zero waste and reducing emissions—values we truly admire at The Gardens!

 

Stationary: Paper Rock Scissors

Since 2008, Paper Rock Scissors has been creating stunning invitation suites and wedding day stationery. Their personalized design process ensures that your invitations reflect you and your partner while setting the perfect tone for your big day. No matter your style or vision, the team at Paper Rock Scissors will bring your wedding paper dreams to life. Ready to get started? Visit their website and book your complimentary studio appointment today!

 

Venue: The Gardens of Castle Rock

The Gardens of Castle Rock is a stunning outdoor wedding venue located less than an hour from the Twin Cities, between Northfield and Farmington. With four unique ceremony sites to choose from, couples have exclusive access to the venue from 8 AM to midnight. The beautifully maintained grounds feature lush florals and handcrafted pergolas, creating a picturesque setting for your special day. Whether you’re planning a spring, summer, or fall wedding, The Gardens of Castle Rock is the perfect place to bring your vision to life. Schedule a tour today to see how beautiful your wedding day could be!

 

Videography – Tim Thornburg Films

For over 10 years, Tim Thornburg Films has been dedicated to creating personalized wedding films that capture each couple’s unique story. While photography preserves moments in still images, videography brings your wedding day to life, allowing you to see and hear every special detail again and again. Tim’s films provide an immersive experience, helping couples relive their big day for years to come. If you’re searching for a videographer who continually pushes the boundaries to deliver the very best in wedding filmmaking, Tim Thornburg Films is the one for you!

 

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November252024NOCOMMENTS

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Wedding Planning

Fun & Festive Drinks for an Unforgettable Wedding Reception

No matter what you plan on drinking at your wedding, your bar will be one of the most important parts of your wedding day. Regardless of whether you’re planning a menu of signature cocktails or spicing things up with some snazzy mocktails, your guests will be thirsty – especially if your wedding is outdoors during the summer. Alcohol is often a wedding staple, but even if you’re planning a dry event, we highly recommend hiring a bar service to provide your guests with juice, soft drinks, and, most importantly, water! Thirsty guests are not happy guests, and you want everyone at your wedding to have an absolute blast! No matter what kind of vibe you’re looking to curate with your bar, we’ve amassed a smattering of inspo pics to help you in your planning journey. Our Garden Pavilion and patio area with the Natural Stone Fireplace, are the perfect backdrop for toasting to the happy couple, no matter what you’re drinking! So grab a glass of your favorite beverage, put your feet up, and scroll through some of the best bar setups we’ve seen. Cheers!

Special thanks to all of the amazing photographers for sharing these shots with us!

 

Sunglasses on, glasses in hand, time to kick off the celebration serving drink under the Garden Pavilion! Photo Credit: Rachel Lynn Photography

 

While The Gardens is pet-friendly, some furry family members feel more comfortable at home. Naming your signature drinks after your pets who are celebrating from afar is a great way to include them in your special day! Photo Credit: Angela Divine Photography

 

Raise a glass, it’s time to celebrate! (And snag some sweet photos in front of our Natural Stone Fireplace…) Photo Credit: East Oaks Photography

 

Mocktails and a coffee bar were a hit at this sweet spring wedding. Photo Credit: Wilde Photography

 

After the ceremony, make sure to make time for drinks and photos with your wedding party! This crew strike a pose on The Gardens patio in front of the Natural Stone Fireplace. Photo Credit: Mark Fierst Photography

 

No alcohol? No problem! Mocktails are a fun, refreshing (and hangover free!) way to celebrate your wedding day. Photo Credit: Snapshot Wanderlust Photography

 

This fancy frame displaying the bar menu welcoming guests to the bar set up under the Gardens Pavilion. Photo Credit: Audrey Nicole Photography

 

Cheers to a day filled with love and laughter. Photo Credit: Charise Healy Photography

 

The cocktail? The menu? The decor? 10/10! Photo Credit: Images By Nic

 

The faces you make when you see that open bar sign 😎 Photo Credit: Empiria Studios

 

We’re not sure which is prettier…the cocktail or the menu! Photo Credit: Adrian Steinbach Photography

 

Did you know that you can have a mixed cash and open bar? Some people think that their bar needs to be either all cash or completely open. This isn’t the case! You can have an open bar for the first hour of your reception, and then cash for the rest of the night, or do a cash bar for cocktails, but an open bar for wine and beer. Whatever suits your event best! Photo Credit: Kelsey Bellows Photography

 

Three pets = three signature cocktails. The math makes sense to us! Photo Credit: Luke Payne Photography

 

Can’t decide on wine or beer? Why not both! Photo Credit: Images By Nic

 

The Gardens wants guests to have a top-notch bar experience. That’s why we require couples to choose from 3 beverage services who are pre-approved to provide their services at The Gardens. Photo Credit: Laura Brenden Photography

 

We loved this thoughtful and unique way to honor a loved one who is no longer with us. Photo Credit: Whitney Anderson Photography

 

We love seeing guests grab a drink and chat with old friends…and new ones too on The Gardens patio! Photo Credit: Rachel Lahlum Photography

 

Bar menus are also built-in décor for your celebration, and can help keep a cohesive theme throughout your event! Photo Credit: Shane Long Photography

 

“Marriage is like a fine wine; it gets better with time, but sometimes it’s okay to let loose with a little bubbly.” – Unknown Photo Credit: Studio 220 Photography

 

Why illustrate your bar menu? If your drinks look that good on a sign, guests will flock to get the real deal in their hands! Photo Credit: Ben Saefke Photography

 

This couple swapped alcoholic beverages for a custom coffee bar, which was a huge hit with their guests! Photo Credit: Wilde Photography

 

What’s a bartender’s favorite type of math? Bar graphs…Photo Credit: Luke Payne Photography

 

“May your love be as enduring as a well-aged scotch and as vibrant as a sparkling rosé.” – Unknown       Photo Credit: Rachel Graff Photography

 

A relaxed cocktail hour is a great opportunity to mingle and chat with your guests before dinner and dancing kick off. Photo Credit: Rachel Lahlum Photography

 

Bar is set and ready to go under the Garden Pavilion. Photo Credit: Courtney James Photography

 

Some of the best memories are made while chatting around cocktail tables (and bonus points for the snazzy linen!) Photo Credit: Karen Feder Photography

 

For another personalized twist, consider having some fun with the names of your signature drinks. This couple had “Marry Me Margaritas” and the “Romankofest” – a mashup of Oktoberfest and the groom’s last name. Photo Credit: Julia Jacobs Photo

 

 

We love seeing couples’ personalities come through in witty signs like these! Photo Credit: Luke Payne Photography

 

Cheers to forever with your one and only. Photo Credit: Images By Nic

 

Is there anything better than sipping on a cool drink at a summer wedding? Photo Credit: Shane Long Photography

 

 

 

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November82024NOCOMMENTS

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Real Wedding

Embracing the Dark Romance: An Edgy Gothic Outdoor Wedding

On a warm day in mid-August, Terryn and Robert celebrated their love surrounded by friends and family who enjoyed a bespoke event designed completely by the bride. Terryn’s vison was brought to life complete with custom signage and decor, bespoke black wisteria, and a gothic dress for the ages. Scroll through to see a beautifully executed wedding celebration that was a true reflection of the couple and the love that they share.

Special thanks to Little Mac Design for sharing these awesome shots with us!

 

The Lath House is no stranger to wisteria, but for the very first time, we got to see black wisteria adorning the ceiling! Photo Credit: Little Mac Design

 

Using one of our Mid-Height tables, the couple set the tone for their event with custom signs, decor, and a card box. Photo Credit: Little Mac Design

 

Terryn’s black dress was absolutely exquisite. Photo Credit: Little Mac Design

 

The bride’s vision came to life in all of the decor – including this stunning sign leading up to the Lath House. Photo Credit: Little Mac Design

 

Black taper candles lining the aisle complimented the black wisteria hanging above in the Lath House. Photo Credit: Little Mac Design

 

Terryn’s gorgeous bouquet led the way as she walked down the aisle. Photo Credit: Little Mac Design

 

A close-up shot of the aisle decor in the Lath House. Photo Credit: Little Mac Design

 

The view from “I do!” in the most unique ceremony location in Minnesota……the Lath House at The Gardens of Castle Rock. Photo Credit: Little Mac Design

 

The couple included a handfasting ceremony within their wedding ceremony. Photo Credit: Little Mac Design

 

The first kiss of forever in the Lath House. Photo Credit: Little Mac Design

 

Walking back down the aisle, now as husband and wife. Photo Credit: Little Mac Design

 

We loved this element of the wedding. Each guest got to pick a fancy thrifted glass or mug to use for their drinks for the celebration. At the end of the night, it was theirs to take home! A fun and sustainable approach to both your bar and wedding favors. Photo Credit: Little Mac Design

 

The bespoke design of the wedding continued through the reception, resulting in this unique and eclectic table décor on the Gardens cedar banquet tables. Photo Credit: Little Mac Design

 

Calling loved ones who couldn’t attend the ceremony to share the happy news! Photo Credit: Little Mac Design

 

Terryn designed and build this installation for the arbor in the Lath House. After the ceremony, it was reused on the settee at their head table. Photo Credit: Little Mac Design

 

Candelabras and other varies flameless candles line the Gardens cedar banquet tables and contribute to the overall wedding décor theme! Photo Credit: Little Mac Design

 

Who said vases had to be plain? Photo Credit: Little Mac Design

 

We couldn’t have imagined a better cake topper for this wedding! Photo Credit: Little Mac Design

 

Arguably the “sweetest” part of the day, if you catch our drift…Photo Credit: Little Mac Design

 

We absolutely love Terryn’s veil in this shot! Photo Credit: Little Mac Design

 

After an outfit change, it was time for the first dance in the Wedding Reception Tent. Photo Credit: Little Mac Design

 

The most gorgeous sunset helped send off the couple’s day. Photo Credit: Little Mac Design

 

The orange sky was 100% a paid actor as the bride poses outside the Gardens Suite. Photo Credit: Little Mac Design

 

The look on your face when you realize that you just married your person, and get to spend the rest of your life loving them. Photo Credit: Little Mac Design

 

 

 

Shoutout to all of the vendors……

Venue: The Gardens of Castle Rock

Coordination: Weddings Your Way

Catering: Sheryl’s Custom Catering

Bar Service: With A Twist

Dessert: Sheryl’s Custom Catering

Photography: Little Mac Design

DJ: Time of Your Life Entertainment

Hair/Make-Up: Wedding Ready MN

Wedding Gown: Luxe

Bridesmaids’ Dresses: Etsy

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October162024NOCOMMENTS

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Wedding Planning

Planning a Fusion Wedding: Bringing Cultural Traditions Together for an Outdoor Wedding Celebration

Planning a wedding is a complex endeavor, filled with many decisions and obstacles to navigate. Such an undertaking can feel even more challenging when attempting to incorporate two or more cultures or faiths into one special celebration. While orchestrating a multicultural wedding can seem daunting, we’re here to offer some advice and wisdom to help guide you through this journey. The most enduring sentiment that we strive to remember is this – weddings are the great equalizer. Everyone loves a wedding, regardless of cultural, religious, or generational differences. There is no right way or wrong way to celebrate your unity with the love of your life. As long as you make decisions with your partner that feel special and affirming to you and your relationship, your day will transcend any expectations and shine with the love that you share.

The first decision to make when planning a wedding involving multiple traditions is whether you would like to have one ceremony or two (or more!). Some couples, when working with different faiths or cultural practices, choose to blend together the important elements into one ceremony that is unique and personalized to them, honoring the parts of their heritage or upbringing that resonate with them the most. Other couples prefer to have two or more separate ceremonies, one for each individual culture or faith being represented. Neither of these options is “better” or “worse” than the other, it’s entirely about what feels right for you!  A decision that goes hand in hand with this is whether you would like to have all of your festivities on one day, or plan a celebration over two or more days. Here at The Gardens, we’ve had fusion ceremonies, two ceremonies on one day, and two ceremonies over two days. All of these celebrations have been beautiful and memorable, as they were perfect reflections of each couple celebrating their love and sharing their cultures.

If communication is key in relationships, it’s even more important to have open and clear communication while planning a wedding – for a number of reasons. Firstly, weddings can be expensive. The price can increase when planning multicultural weddings, especially if you are celebrating over more than one day, or are including multiple different elements from each tradition. It’s important to be upfront and candid with whoever is paying for or helping to pay for your celebration, to ensure that expectations are realistic for the amount of money that had to be spent. Additionally, wedding planning comes with lots of opinions. Some of them are helpful, and others are rather the opposite. It’s critical to remember that the most important opinions are the ones belonging to you and your partner; the two of you should be in the driver’s seat regarding decisions to be made about your special day. With that in mind, it can be helpful to talk with family members ahead of time about what will and won’t be included in your wedding celebration, to help manage expectations and set boundaries. You can absolutely value input from your family members, but ultimately the day is yours, and your wishes are the ones that matter the most and should be respected accordingly.

One of the biggest joys of multicultural weddings is sharing new traditions and experiences with your loved ones. Not only does this provide you and your guests with a fun and memorable event, it also helps symbolize the joining of two families brought together by your love. One of our favorite ways to do this is through food – another great equalizer. Just as everyone loves a good wedding, people from across every culture and across the globe love good food. Sharing a meal is one of the best ways to get to know new people and new cultures, both things that happen at multicultural weddings! We have an open catering policy at The Gardens, meaning that you can choose any restaurant or caterer to serve food at your event. This allows you to choose a vendor who specializes in the type of cuisine that you want at your wedding, ensuring that your food meets the vision that you have for your day. Like with food, beverages (alcoholic or otherwise) are another great way to share different cultures and traditions with your guests. Whether you have self-serve tea stations, traditional liquor, beer, or wine, or work with your bar service to create signature fusion cocktails, your loved ones will surely enjoy toasting in cultural style. Additionally, consider incorporating music from both sides of the aisle on the dance floor. You can share your favorite traditional or modern songs and dances, and can teach them to all of your guests, which is great way to break the ice! Speaking of music, it’s also popular to hire a traditional musical group to play during your cocktail hour or for your whole reception. The atmosphere it adds is unbeatable!

Another thing to keep in mind is how much your guests do and don’t know about the different components of your wedding and reception. If needed, consider hiring a translator for your ceremony, if not everyone is fluent in the language(s) that the ceremony will be performed in. Additionally, consider including brief descriptions for the different elements of you ceremony and reception in your wedding program. This will help your guests to better understand the importance of the elements that you have chosen to incorporate on your special day, and help them connect to your celebration. You can also include additional information on your wedding website if you have one. We also recommend choosing vendors who are experienced in the type of celebration that you are creating. If you are using a wedding planner, we recommend hiring someone who has experience in planning fusion/multicultural events. Their knowledge will help to bring your celebration to life!

With these suggestions in mind, we hope that you feel better equipped to navigate the process of planning your dream multicultural wedding. While merging different traditions into one event can feel challenging at times, it is truly our differences that bring us together, and that is something to celebrate. So go forth in joy, and fill your day with the things that set your heart alight. Scroll below to see some photos of multicultural weddings hosted here at The Gardens, and take inspiration from these beautiful celebrations!

 

For the wedding ceremony, this couple wore a wedding gown and tuxedo and later changed into traditional Korean hanboks to celebrate the groom’s heritage. Photo Credit: Adrian Steinbach

Whether you have two ceremonies and wear different outfits at each or wear one for the ceremony and the other for the reception, clothing is an excellent way to integrate your culture into your fusion wedding. Photo Credit: Adrian Steinbach

Yep, you’re seeing a horse all right! It was important for Bidisha & Brian to have a traditional Baraat (groom’s procession). Tradition says, centuries ago, the groom had to ride a horse for many days and nights to reach his bride. It was an arduous journey, and a humbling one. This proved he was indeed ready for marriage. Photo Credit: The Gardens of Castle Rock

The Gardens of Castle Rock has multiple versatile structures for Hindu wedding ceremonies. This structure is part of the Grand Promenade ceremony site.  Photo Credit: Anthologie

Everyone’s on the dance floor for a synchronized Bollywood dance in the Wedding Reception Tent. Photo Credit: Anthologie

How you design the Wedding Reception Tent for your fusion wedding is 100% your decision. Photo Credit: The Gardens of Castle Rock

For Prathyusha & Norris’ fusion wedding, they chose to have a Christian ceremony in the Lath House and changed into traditional Indian dress for the reception. Photo Credit: Jeff Dose Photography

These colorful table centerpieces are the African tribe cloth patterns of the groom’s family……a cool way to symbolically bring families together. Photo Credit: The Gardens of Castle Rock

The groom’s parents wore their traditional tribal garments to the wedding ceremony on the Grand Promenade. Photo Credit: The Gardens of Castle Rock

A nod to Marvin’s family, his bow tie, pocket square & cloth boutonniere are the colors and patterns of his family’s ancestral tribe.  Photo Credit: Mark Fierst Photography

Who says you can’t do both! Pavana & James’s fusion wedding started with an Islamic ceremony on The Lawn and then a commitment ceremony on the Grand Promenade. Photo Credit: Fox & Loon Photography

Pavana begins her walk from the Gardens Suite to the ceremony site on The Lawn for the Nikah ceremony. Photo Credit: Fox & Loon Photography

During the Arsi Mushaf ritual, Pavana and James look at each other in a mirror to see each other for the first time as a married couple. Photo Credit: Fox & Loon Photography

Members of the wedding party perform a choreographed dance for the couple on The Lawn. Photo Credit: Fox & Loon Photography

Pavana changed into a cheongsam with a gorgeously embroidered train for the commitment ceremony on the Grand Promenade. Photo Credit: The Gardens of Castle Rock

Surrounded by red and white roses Pavana & James wore traditional Chinese clothing for their commitment ceremony on the Grand Promenade. Photo Credit: The Gardens of Castle Rock

Lauren chose to wear a lovely white Ao Dai for their American style commitment ceremony in the Wedding in the Woods and a orange Ao Dai with gold embroidery for Vu Quy (wedding team ceremony) in the Lath House. Photo Credit: The Gardens of Castle Rock

Josh & Lauren perform Vu Quy, the Vietnamese wedding tea ceremony that honors the couple’s family and ancestors. Photo Credit: Images by Nic

Bhargavi & Nick chose to have two ceremonies and receptions over two days……a traditional Hindu ceremony on day 1 and a American styled commitment ceremony on Day 2. Photo Credit: Shane Long Photography (left) | The Gardens of Castle Rock (right)

The natural surrounding of The Gardens of Castle Rock create the perfect canvas to design the fusion wedding of your dreams. Photo Credit: The Gardens of Castle Rock

Nick pours rice over Bhargavi to symbolize a blessing of prosperity, fertility and abundance for the couple’s future married life. Photo Credit: The Gardens of Castle Rock

With the Hindu ceremony over, Bhargavi & Nick walk down the aisle of the Grand Promenade to greet family and friends. Photo Credit: The Gardens of Castle Rock

Bhargavi & Nick pose with guests in the Wedding Reception Tent. Photos are an important part of Indian weddings. Photo Credit: The Gardens of Castle Rock

Stephanie & Joe donned American styled wedding attire for their ceremony and then changed into tradition Laotian wedding attire for the reception. Photo Credit: Moore Photography

A fun way to add to your fusion wedding is to share your culture’s traditions with guests. At Laotian weddings, the couple go around offering shots of alcohol to guests in exchange for money. Photo Credit: Moore Photography

Lauren & Joe chose to do Lam Vong (a traditional Laotian dance) for their first dance in the Wedding Reception Tent. Photo Credit: Moore Photography

Having an authentic Mariachi band is a great choice for melding together cultures in a fusion wedding. Photo Credit: Bellagala

Mexican papel picado created colorful décor in the Wedding Reception Tent for this fusion wedding. Photo Credit: The Gardens of Castle Rock

Weddings bring people together. Food brings people together. Put weddings and food together and you’ve got an unbeatable combination. This authentic Mexican buffet was an excellent choice for this fusion wedding. Photo Credit: The Gardens of Castle Rock

Shivani & Aaron’s fusion wedding two divided into two equally beautiful ceremonies. First, the Hindu ceremony on the Grand Promenade followed by an American style commitment ceremony in the Lath House. Photo Credit: The Gardens of Castle Rock

Another great way to bring together your two cultures for your fusion wedding is with party favors. This little box had both American and Chinese candy inside. Photo Credit: Bailey Creative Co.

Prathyusha & Norris’ choreographed dance was a hit with guests at their fusion wedding. Photo Credit: Jeff Dose Photography

Erica & Shiv said their, “I do’s” in the Lath House wearing American style clothing, then changed into Indian styled dress for their grand entrance into the Wedding Reception Tent. Photo Credit: The Gardens of Castle Rock

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Real Wedding

Real Wedding Spotlight: Nature’s Elegance – A Classic Black-and-White Outdoor Garden Wedding

On a sunny day in early September, Tina and Kue took the next step in their relationship……becoming husband and wife. Their elegant and modern nuptials savored the last drops of summer, and celebrated accordingly. A crisp black and white color palate lent its hand to creating an elevated experience for guests and the couple alike, as white florals and bright greenery transformed the ceremony and reception spaces. The couple’s joy was infectious as guests gathered on The Lawn for their vows, and excitement was high as guests hit the dance floor in the Wedding Reception Tent to kick off the reception. Scroll below for some of our favorite photos from this classic wedding, and you’ll see why we’re still talking about this event, a year later!

 

Special thanks to Photos by Kathy for sharing these awesome shots with us!

 

Black & white. You can’t miss with this classic and clean invitation suite. Photo credit: Photos By Kathy

 

The moment before a dreamy first look…Photo credit: Photos By Kathy

 

 

The most gorgeous ring and wedding bands ✨ Photo credit: Photos By Kathy

 

Trying to figure out your wedding day colors? Why not do monochromatic? This wedding party’s classic black dresses and suits contrast perfectly with the bride’s white dress creating a classic and elegant vibe. Photo Credit: Photos By Kay

The Gardens Grindbygg Inspired Pergola is a showpiece of the venue and is also the perfect location for a Gardens Mid-Height Table to display your guestbook and gifts/cards. Photo credit: The Gardens of Castle Rock

 

A Mid-Height Table was the perfect spot for cards and gifts under the Grindbygg Inspired Covered Pergola. Photo credit: Photos By Kathy

 

Continue the monochromatic theme of your wedding by requesting guests dress in black too. Photo credit: Photos By Kathy

 

Guests consulted this elegant seating chart wall to find their tables in the Wedding Reception Tent. Photo credit: Photos By Kathy

 

Seeing it from the left or the right, this pretty floral seating arrangement stand is a statement piece on this wedding day. Photo credit: The Gardens of Castle Rock.

 

Clouds of white florals lined the aisle and adorned the arbor on The Lawn, bringing the space to life. Photo credit: Photos By Kathy

 

With a bit of veil straightening by the Opulent Events Planning Team, Tina is ready to walk down the aisle of The Lawn to stand beside her true love. Photo Credit: The Gardens of Castle Rock

 

Guests adhered to an all-black dress code, ensuring a cohesive look in group shots. Photo credit: Photos By Kathy

 

Tina with her parents on each side made her way down the aisle with a traditional bridal veil. Photo credit: Photos By Kathy

 

A picture-perfect ceremony. Photo credit: Photos By Kathy

 

In front of friends and family, the couple performed a sand-based unity ceremony. Need unity ceremony ideas? Check out our Top 10 Wedding Unity Ceremony Ideas. Photo credit: Photos By Kathy

 

Kue & Tina’s just-married joy is infectious as they walk down their floral lined aisle on The Lawn at The Gardens of Castle Rock.  Photo credit: Photos By Kathy

 

Early-September sunlight poured into our white cathedral-style Wedding Reception Tent ahead of the ceremony. Photo credit: Photos By Kathy

 

Under the Garden Pavilion, bartenders served thirsty guests. Photo credit: Photos By Kathy

 

White linens with black accents combined to create an elegant and modern reception space in the Wedding Reception Tent. Photo credit: Photos By Kathy

 

Cake cutting is easy-peasy when the cake is displayed on one of The Gardens’ Mid-Height Tables. Photo credit: Photos By Kathy

 

Crisp white florals and lush greenery popped on the Cedar Banquet Tables in the Wedding Reception Tent. Photo credit: Photos By Kathy

 

 

Did you know both sides of the Natural Stone Fireplace at The Gardens provide a functional space? The front is a gorgeous fireplace creating warmth and beauty. The back is the perfect photo spot for the couple and their guests. Bonus…..check out the cool stone sun towards the top of the fireplace.

 

The back side of the Natural Stone Fireplace is the perfect spot to snap group photos after the ceremony. Photo credit: Photos By Kathy

 

Guests hit the dance floor in the Wedding Reception Tent to perform a choregraphed dance for Kue & Tina. Photo credit: Photos By Kathy

 

While loved ones looked on, Kue & Tina had their first dance in the Wedding Reception Tent. Photo credit: Photos By Kathy

 

The tablescapes effortlessly transitioned from day to night, illuminating the Wedding Reception Tent in a soft and welcoming glow. Photo credit: Photos By Kathy

 

We may be bias, but The Gardens of Castle Rock always has the best golden hour photos ✨ Photo credit: Photos By Kathy

 

Shoutout to all of the amazing vendors……

 

Venue: The Gardens of Castle Rock

Day-of Coordination: Chapel of M

Catering: Rocky’s Asian Bistro & BBQ

Bar Service: FreePour Mobile Bars

Photography: Photos by Kathy

Florist: Anita Vang

Hair & Make-Up: Sophia Thao 

Bridal Gown: My Darling Bridal

Bridesmaids’ Dresses: Banana Republic 

Groom’s Attire: Knights Chamber

Groomsmen’s Attire: Knights Chamber

Rings: Shane Co.

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Real Wedding

Real Wedding Spotlight ~Embracing New Traditions: A Queer Couple’s Early Spring Boho Wedding

It is said that if you marry in May, you will never rue the day. In other words, if you tie the knot amid May flowers, you won’t ever regret it. Looking at Shaylee & Blake’s wedding, we can easily see how that is true! Though their end-of-May wedding may have been celebrated under mostly overcast skies, personalized touches, pops of color, and the joy of celebrating love brought their day to life. The focal point of their day was easily Shaylee’s stunning and unique dress, a lacy, boho-inspired gown that evoked a relaxed 70’s vibe. The wedding party looked dashing in all-black suits and champagne and mossy green dresses, perfectly complimenting the spring surroundings. Neutral bouquets with pops of color provided the perfect accompaniment as group photos were taken in The Woods, followed by heartfelt speeches during a joyous reception in the Wedding Reception Tent. Scroll down to see some gorgeous photos from an unforgettable day…..

Special thanks to CLJ Photography for sharing these awesome shots with us!

 

How stunning and intricate is Shaylee’s gorgeous dress!? Photo Credit: CLJ Photography

 

The wedding party members gather on the couch in the Gardens Suite for photos at every angle – a definite must once hair and makeup is done! Photo Credit: CLJ Photography

 

The fireplace in The Gardens Suite makes for the perfect backdrop for individual photos on cool mornings. Photo Credit: CLJ Photography

 

 

This welcome sign is a darling addition to the overall wedding day aesthetic.  Gardens Tip: If you’re liking this idea for your own wedding day, use plexiglass instead of glass.  Even the gentlest breeze can knock a sign over and if it’s glass, you’ll only be left with pieces. Check out our Wedding Day Signage blog for even more ideas. Photo Credit: CLJ Photography

 

As guests arrived, they signed the couple’s unique guest book….a globe…situated on a The Gardens Cedar Mid-Height Table under the Grindbygg Inspired Covered Pergola. Photo Credit: CLJ Photography

 

Though the day was mostly cloudy, the sun peeked out for their ceremony! Photo Credit: The Gardens of Castle Rock

 

The photographer and videographer were hard at work capturing the beautiful ceremony filled with both laughter and tears. Photo Credit: The Gardens of Castle Rock

 

Under our dreamy natural arbor in the Lath House adorned with florals and draping, Blake and Shaylee exchanged their vows. Photo Credit: CLJ Photography

 

It’s so amazing how laughter can turn to tears of joy in an instant. Photo Credit: CLJ Photography

 

Shaylee & Blake make it official as they exit the Lath House. Photo Credit: CLJ Photography

 

Not only is the Lath House beautiful for ceremonies, it also makes a gorgeous backdrop for wedding party photos. Photo Credit: CLJ Photography

 

Now *THIS* is how excited your friends should be when you get married! Photo Credit: CLJ Photography

 

Arranged under the Garden Pavilion, the bar is set and ready for guests to enjoy.  Photo Credit: CLJ Photography

 

Looking for a fun activity for your guests? Consider a DIY tattoo bar arranged on a Gardens Cedar Mid-Height Table! Photo Credit: The Gardens of Castle Rock

 

Moody and maximalist décor elevated this traditional head table in the Wedding Reception Tent to jaunty heights. Photo Credit: CLJ Photography

 

Not a dry eye to be found during heartfelt speeches in the Wedding Reception Tent. Photo Credit: The Gardens of Castle Rock

 

If you ask us, there should always be a disco ball in the background of your first dance photos! Photo Credit: CLJ Photography

 

Sweet smiles in the Vineyard get us every time. Photo Credit: CLJ Photography

Don’t forget the BIG FINISH……a sparkler send-off for the sweet couple! Photo Credit: CLJ Photography

 

 

Shoutout to all of the amazing vendors who helped make Shaylee and Blake’s wedding day a day to remember:

Coordination: Blush & Bubbly Events

Catering: K&J Catering

Bar Service: With A Twist

Dessert: Sugar by Chef Hannah | Krispy Kreme

Photography: CLJ Photography

Videography: The Lilac Pearl

DJ: Midwest Sound

Photo Booth: The Traveling Photo Booth

Hair Stylist: Lauren Heim

Bridal Gown: A & Bé Bridal Shop

Bridesmaids’ Dresses & Groomsmen’s Accessories: Revelry

Rings: Kay Jewelers

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Real Wedding

Earthly Elegance: Chelsea & Pedro’s Lovely Natural Toned Wedding – Real Wedding Spotlight

We can all think of people whose big plans were disrupted by COVID-19.  From the cancellation of a once-in-a-lifetime vacation to socially distanced graduation ceremonies, COVID-19 busted into our lives like a Big Fat Party Pooper and made us miserable.  Insert your boos and hisses here.

Chelsea and Pedro are no strangers to COVID-19 and its remarkable ability to disrupt millions of important milestones over the last four years.  In June 2022, a week before their wedding day, Pedro was diagnosed with COVID-19 and had to quarantine away from Chelsea.  Scrambling to figure out if Pedro would be able to test negative for COVID by their scheduled wedding day, it quickly became clear, there wouldn’t be enough time and their wedding would have to reschedule.  The Gardens worked with Chelsea and Pedro to move their date to June 2023. Once their new date was set, the couple reached out to their vendor team to inform them of the new date. Then they patiently waited.

Fast forward 12 months and it was finally time for Chelsea and Pedro to give this whole wedding day thing another try. The day went off without a hitch……or should we say, with a hitch, they did get married (See what I did there?).

Looking to incorporate a wedding party clad in earth tones amongst Wedding in The Woods ceremony site and Wedding Reception Tent adorned in a boho chic vibe with classic vintage details…. think cool macramé hangings and colored glass candle holders and water goblets. Thanks to The Gardens’ open catering policy, Chelsea and Pedro were able to choose a vegan caterer who provided a delicious 100% plant-based buffet…something they found important and wanted to share with their guests. The celebration continued into the night with Chelsea and Pedro enjoying all the experiences they waited so patiently for.  We can’t help but wonder if their wedding day was a little sweeter and a bit more joyous as they finally tied the knot and celebrated all the adventures to come.

Chelsea and company looked lovely in coordinating robes while getting ready in our Gardens Suite. Photo by: Luke Payne Photography

 

After getting dolled up and donning her gorgeous gown, Chelsea was ready to begin being a bride. Photo by: Luke Payne Photography

 

Pedro and his crew looked dapper in coordinating tones of brown and bright boutonnieres. Photo by: Luke Payne Photography

 

Chelsea and Pedro had the sweetest first look at the Wedding in The Woods ceremony site.  Photo by: Luke Payne Photography

 

How stunning are these dresses?! Revelry helped them nail the brief for neutral mismatched tones in shimmery velvet. Photo by: Luke Payne Photography

 

Group photos are the best photos…we love the infectious joy!! Chelsea and Pedro chose the Lath House for this sweet session. Photo by: Luke Payne Photography

 

Pampas grass fluttered in the breeze flanking the aisle lined with oriental rugs, providing a cozy and intimate feel to the Wedding in the Woods ceremony site. Photo by: Gardens of Castle Rock Staff

 

Smiling from ear to ear, the wedding party made their way down the aisle of the Weddings in The Woods. Photo by: Gardens of Castle Rock Staff

 

Your friendly reminder that The Gardens is pet-friendly…because all members of your family should be present on your special day. Photo by: Luke Payne Photography

 

The moment a hush falls…here comes forever. Photo by: Gardens of Castle Rock Staff

 

These are the moments you want to last forever. Photo by: Luke Payne Photography

 

Vibrant florals from Style Society adorned the natural wooden arbor in at the Weddings in The Woods. Photo by: Gardens of Castle Rock Staff

 

The sweetest ceremony, under the arching canopy at the Wedding in The Woods. Photo by: Luke Payne Photography

 

Surrounded by loved ones, Chelsea and Pedro performed the wedding lasso ceremony symbolizing their everlasting union. Photo by: Gardens of Castle Rock Staff

 

All eyes were on the couple as the ceremony drew to a close. Photo by: Luke Payne Photography

 

Chelsea and Pedro sealed their union with a kiss in front of a stunning macramé backdrop. Photo by: Gardens of Castle Rock Staff

 

Following the ceremony, guests mingled and chatted on our expansive patio, while grabbing drinks under the Garden Pavilion. Photo by: Gardens of Castle Rock Staff

 

Pedro and Chelsea reveled in the joy of being just-married while sipping celebratory drinks during a quiet moment alone. Photo by: Luke Payne Photography

 

A charming rotary phone set on The Gardens Mid-Height table served as the couple’s audio guestbook, a trend we’re loving! Photo by: Luke Payne Photography

 

Walking hand in hand, Pedro and Chelsea stride into the Wedding Reception Tent. Photo by: Luke Payne Photography

 

Our King’s Harvest Table let Chelsea, Pedro, and their wedding party dine like royalty in the Wedding Reception Tent. Photo by: Gardens of Castle Rock Staff

 

The stunning tablescape was elevated with the addition of the bridesmaids’ lush bouquets. Photo by: Luke Payne Photography

 

Thanks to The Gardens’ open catering policy, Chelsea and Pedro were able to choose Reverie, a vegan restaurant and catering service in Minneapolis……a favorite of theirs. Photo by: Luke Payne Photography

 

Keeping introverted guests in mind, Chelsea and Pedro set up a quiet spot to recharge in the Lath House. Photo by: Gardens of Castle Rock Staff

 

Pedro’s mother, Cathy, made the sweetest cake for the couple. Photo by: Luke Payne Photography

 

Guests were treated to a charming array of sweets, also made by Pedro’s mom, displayed on one of the Gardens Mid-Height Table. Photo by: Luke Payne Photography

 

A collage of framed photos let guests reminisce on Pedro and Chelsea’s story together. Photo by: The Gardens of Castle Rock Staff

 

With dusk falling, the couple snapped some sweet photos in our Vineyard. Photo by: Luke Payne Photography

 

Late night snacks? Yes please! Guests enjoyed fresh popcorn in the cutest retro bags. Photo by: Luke Payne Photography

 

The dreamiest photo to end the evening, courtesy of the Lath House’s hundreds and hundreds of lights. Photo by: Luke Payne Photography

 

Shoutout to all of the amazing vendors who helped make Chelsea & Pedro’s day one to remember:

Event Venue: The Gardens of Castle Rock

Coordination: Opulent Events

Decoration: Style Society

Catering: Reverie Café and Bar

Beverage Service: With A Twist

Dessert: Groom’s mother, Cathy

Photography: Luke Payne Photography

Florist: Style Society

DJ: Jordan Alamat

Shuttle Service: Renee’s Limousines

Hair Stylist: Kayla Anne Hair

Make-Up Artist: Makeup By Ashley Richter

Bridal Gown: The White Room

Bridal Footwear: Etsy – SultanShoesOfficial

Bridal Jewelry: Etsy – TheCelestialHeaven

Bridesmaids’ Dresses: Revelry

Rings: Brilliant Earth

Party Favors: Etsy – KayleighDuMond

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Wedding Planning

10 Things to Tell Your Guests about Your Outdoor Wedding

Outdoor weddings have become increasingly popular for couples seeking a unique and picturesque backdrop for their special day. However, attending an outdoor wedding requires some extra considerations for guests. There are numerous ways to communicate important information with your guests……Save-the-Date cards, invitations, emails, wedding websites, social media private groups, text messaging and the good old-fashion talking on the phone.  To ensure everyone has a delightful experience, here are 10 important things to share with your guests about your outdoor wedding celebration.

1. Weather Considerations

Outdoor weather can be unpredictable, so encourage your guests to check the forecast and dress accordingly. Suggest that guests to layer their clothing for varying temperatures to stay comfortable throughout the entire celebration. That way they can subtract clothing as the weather warms up or as the party heats up.

Neither snow, nor rain, nor heat, nor gloom……can change how happy you are to be marrying the love of your life. Photo Credit: Tessa June Photography

 

Don’t forget to factor in your wedding party’s comfort when preparing for weather changes on your wedding day. Photo Credit: Rachel Graff Photography

 

2. Footwear Recommendations

Inform guests about the terrain of your outdoor venue. Advise your guests of appropriate footwear choices by considering potential challenges, like uneven ground, gravel or grassy areas. Guests will appreciate you telling them to nix the high heels and choose more comfortable and accommodating footwear.

Encourage your guests to choose footwear that will enable them to be both comfortable and able to walk safety on both hard and soft surfaces. Life tip: Stilettos on soft grass are a no go…..literally the heels will get stuck. Photo Credit: The Gardens of Castle Rock

 

Good footwear is even more important when all eyes are on you or your wedding party during the BIG moments like walking into the Lath House. Photo Credit: The Gardens of Castle Rock

 

3. Sun Protection

For daytime outdoor weddings, emphasize the importance of sun protection. Recommend sunscreen application and encourage guests to bring hats and/or sunglasses. If your ceremony site is not shaded, consider providing sun umbrellas for your guests.  They not only provides the needed sun protection, but can add to the aesthetics of your event.   After the ceremony, ensure the cocktail area and reception space have shaded areas for those who want to escape the sun.

A beautiful sunny wedding day also means a sunny ceremony on The Lawn. If there are no shaded areas at your ceremony spot, consider providing sun umbrellas for your guests. Photo Credit: Fox & Loon Photography

4. Insect Awareness

Acknowledge the possibility of insects in outdoor settings and recommend insect repellent or alternatives like citronella candles. Consider offering guests a “Comfort Station”, much like the bathroom baskets you’ll find in the restrooms of many wedding receptions. The “Comfort Station” can have insect repellent and sunscreen (See tip #3).  Also, ask your venue if they spray for bugs, especially those pesky mosquitoes. Taking measures to minimize pest disruptions will contribute to a more enjoyable experience.

The dusky time of the wedding day is full of expectation as guests anticipate the dance party to begin in the Wedding Reception Tent. This is also peak time for those pesky mosquitos to come out. Be sure to ask your venue if they spray for mosquitos. Photo Credit: Rachel Graff Photography

 

5. Ceremony Seating Arrangements
We know you and your partner will be the central focus during your ceremony, but what’s the plan for guest seating? Two important factors to consider.  First, what’s the vibe you are going for your ceremony?  Is this an elegant affair? A laid back “come as you are” event?  The vibe helps determine what your guests will sit on.  The options for seating are endless…..black chairs, white fan back chairs, benches, Chiavari chairs, haybales, blankets, etc….  Second, think about the accessibility. If you have grandparents, elderly guests or guests with mobility issues, consider providing seating that allows them to sit comfortably while observing the ceremony and once it is over have the ability to stand safely and easily.  It’s totally fine to have more than one seating option for your ceremony. Ask your venue what they have seen work best for your ceremony site.  They’ve seen a lot of weddings so pick their brain for some tips.    If you are having an early spring or fall wedding, consider providing small blankets to keep your guests comfy during the ceremony. 

Benches are the perfect seating choice for this Wedding In The Woods; however, if you need a more stable seating option for your guests, chat with your venue about options. Photo Credit: The Gardens of Castle Rock

 

Guests are comfortably seated in white fan back chairs for this Lath House wedding. Photo Credit: The Gardens of Castle Rock

6. Communication of Venue Features

Outdoor weddings can be a selfie taking paradise!  Be sure to let your guests know a bit about your outdoor wedding spot and the unique features it offers.  If you have a wedding website (which is a terrific idea!) provide a link to your venue’s website so guests can get a feel for the place and join in your excitement for your special day. Highlight breathtaking views or special elements they may want to explore before or after the ceremony. This helps guests feel more connected to the surroundings.

Secluded spots with unique features like these concrete chairs create great selfie opportunities for your guests. Photo Credit: Luke Payne Photography

 

Why not follow a curvy path to find hidden gems throughout the venue, like The Gardens Vineyard. Photo Credit: Erin Kathleen Photography

7. Parking and Transportation
What’s the deal with parking at the venue?  This one’s a big deal, especially if alcohol will be served at your wedding.  You want your guests to be safe as they move from Point A to Point B.  If you venue does not allow overnight parking, let your guests know so they can plan to carpool and/or assign a sober driver. Better yet, consider renting a shuttle for even easier transportation.  Do guests have to pay for parking? Is it street parking?  Is there ample parking spaces?    Provide your guests with this information. Be sure to add directions to the venue that guests can plug into GPS or go a bit old school and include a small map and/or driving instructions with your wedding invitations. One last thing to consider, road construction.  Road construction can be a hassle, especially when guests are trying to get to your wedding ceremony by a set time.  Do a bit of research on the state’s department of transportation website to find out if there will be any construction projects happening in the area of your wedding venue.  

Providing a shuttle service for your guests ensures they get home safety at the end of the night and ensures they are on time for your ceremony. Photo Credit: Bradley Hanson Photography

8. Dress Code Guidance

Help your guests out by letting them know the dress code for the wedding. White-Tie? Black-Tie? Formal? Cocktail? Casual?   With so many options, guests will thank you for saving them time rummaging through their closet.  When sharing the dress code, also share the footwear recommendations (See Tip #2). Does your venue have gravel in the parking lot?  Let guests know that the 4 inch stilettoes are not the best choice. Instead offer examples of suitable clothing and footwear, emphasizing the importance of comfort and practicality in their outfit choices.

While you deserve the Best Day Ever on your wedding day, be sure to give guests all the information they need to have a relaxed and enjoyable time on the reception patio under the Garden Pavilion. Photo Credit: Shane Long Photography

 

A sharp dressed crowd is what you’ll have on your wedding day when you let guests know the dress code ahead of time. This group is all smiles in from of the Gardens Suite. Photo Credit: Chelsea Reeck Photography

9. Contingency Plans

Flexibility is key when having an outdoor wedding.  Your day may be blue skies and sunshine, cloudy and rainy or anything in between.  Assure your guests that there are contingency plans in place to accommodate all kinds of inclement weather. To learn more about The Gardens inclement weather plan, visit the blog, What If It Rains On My Wedding Day.

Raining at your ceremony time? No problem! The ceremony is moved under the white cathedral Wedding Reception Tent. Photo Credit: Mark Fierst Photography

 

A little rain never hurt anyone. In fact, it adds to the romantic vibe of your wedding day celebration as you and your guests sit comfortably in the Wedding Reception Tent. Photo Credit: Render Photography

10. Keep Accessibility in Mind

Consider that older guests or guests with mobility issues may have a difficult time navigating around your venue.  Ask your venue if it is ADA accessible allowing a person with a disability is able to move easily throughout the venue.   Also, research if there are handicap parking options available.  Quell anxiety by communicating this information to your guests, especially guests will mobility issues and their families or caregivers.

Guests will mobility issues can easily navigate around the Garden Pavilion and Natural Stone Fireplace at The Gardens of Castle Rock with its ample open spaces. Photo Credit: The Gardens of Castle Rock

 

By sharing these essential details with your guests, you’re not only ensuring their comfort, but also helping them fully enjoy the unique experience of an outdoor celebration. Express gratitude for their understanding and cooperation, and encourage them to embrace the beauty and charm of the outdoor setting. With thoughtful communication, your outdoor wedding is sure to be a memorable and enjoyable occasion for everyone involved.

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