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Wedding Reception Head Table Ideas: The Traditional Head Table

Picture this: You’ve just said “I do!” to the love of your life, and you’re walking back down the aisle while Natalie Cole’s “This Will Be (An Everlasting Love)” plays. Your friends and family from near and far cheer as you take your first steps as a married couple, marching towards forever…and your reception! With vows exchanged and rings on fingers, it’s time to celebrate! There’s just one question…where are you going to sit? You and your spouse are, of course, the guests of honor, and your head table should reflect this accordingly. But both who you include at your nuptial table and how you choose to decorate it are entirely up to you. The main decision you must make when planning your head table is whether you want just you and your spouse at the head table (commonly called a sweetheart table), or if you would like to have your wedding party alongside you at a longer head table (called a traditional head table, which is what this blog focuses on). This choice is a personal preference, and should always reflect the desires of you and your partner – no one else!

 

Let’s talk décor for a moment. In many cases, because head tables only have people sitting on one side of the table(s), there is more room left to put decorations, whether that be florals, runners, candles, or all of the above! This provides an opportunity to jazz up your head table and set the stage for your wedding reception. Additionally, it’s a perfect opportunity to repurpose florals from your ceremony to add some extra pizzazz to your head table. No matter what design you have in mind for your head table, rest assured that it can be as unique as you are. Whether you go simple and classic or moody and maximalist, it should be a reflection of your style and the love that you and your partner share.

 

One bonus design tip – the general rule of thumb when deciding where to place your head table is this: you should be able to see all of your guests, and all of your guests should be able to see you. This is why the most common head table configuration sees you and your wedding party at a table along a wall, giving you a view of the whole room (and every guest!) and vice versa. Scroll below to see some fabulous head table inspo, and head over to our Pinterest to see more!

 

Special thanks to all of the awesome photographers featured in this blog!

 

All smiles for this stunning traditional head table that uses The Gardens Cedar Wedding Banquet Tables! Photo Credit: Shane Long Photography

 

Bouquets from the wedding party make colorful adornments to a clean and classic traditional head table with The Gardens Sweetheart Table directly in the middle for the couple. Photo Credit: Eric Vest Photography

 

We love color-coordination…especially when the wedding party matches so elegantly a this traditional style head table!  Photo Credit: Gretchen Hunt Photography

 

Have a floral installation for your ceremony arbor? Congratulations! You also have a gorgeous arrangement for your traditional head table. Photo Credit: Amy Ray Photography

 

When your traditional head table looks this good, you’ve got to strike a pose! Photo Credit: Chelsea Reeck Photography

 

A celebratory kiss at your traditional style head table always makes for the best photo! Photo Credit: Eric Vest Photography

 

This autumn-inspired traditional head table mixed greenery with ornamental gourds to create the perfect fall tablescape. Photo Credit: Brooke W Images

 

Cheers to the perfect traditional style head table! Photo Credit: Mark Fierst Photography

 

 

Florals and candles are a timeless style option for the traditional head table. Photo Credit: East Oaks Photography

 

The Grand Promenade made for a striking backdrop for this gothic style traditional head table. Photo Credit: Little Mac Design

 

Have an extra-large wedding party? Consider using The Gardens Originals™ Risers to create a tiered traditional style head table to wow your guests! Photo Credit: Karen Feder Photography

 

Using The Gardens Originals™ Risers in the Wedding Reception Tent also gives you a built-in stage for all those wedding speeches and toasts! Photo Credit: Mark Fierst Photography

 

Having your first dance in front of your traditional style head table while your wedding party watch….and record…. is a priceless memory. Photo Credit: Photos By Jennifer Jane

 

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Create a Wedding Reception Table Layout: 100-200 Guests

Open Seating or Assigned Seating? Traditional Head Table or King’s Table? The Choice is Yours!

Creating a comfortable, relaxing, and engaging guest experience for your wedding guests is a top priority for your wedding day. A key factor to your overall wedding reception aesthetic is the table layout design and seating arrangements. It’s an exciting and, we’ll admit, challenging part of the planning process, but absolutely necessary when determining the overall feel of the space.

The Gardens’ Square Cedar Sweetheart (say that 5 times fast…) has lots of space for décor and YOU. Photo by Studio KH

At The Gardens of Castle Rock, you get to design your own reception tent layout with our tent layout tool. If you are one of our current couples, you’ve come to the right place for extra guidance. We hope this blog serves as a helpful tool as you design the space of your dreams! If you’re just here to learn more about creating a wedding reception seating design – welcome! We are a southern Minnesota wedding venue just north of Northfield, MN that loves to share insights on wedding planning and hosting an outdoor wedding!

We’re going to provide you with insight to reception assigned or open seating, break down the process of designing your unique Gardens Tent Layout with the Tent Layout Tool, and then provide some examples of seating charts for 100 to 200 guests. Phew! This blog is going to be fun, so let’s jump in!

Table shape and placement matters! Using all round tables would mean a sea of light blue linens; whereas, mixing in Cedar Banquet Tables with light blue napkins created an illusion of friendly polka dots. Photo by Studio KH

Should I have Assigned or Open Seating at My Wedding Reception?

First, before you tackle your reception table layout, you need to decide between assigned seating or open seating. This question may seem minor, but it makes a big difference in design and guest experience! Let’s talk pros and considerations for each seating option…

Should we have Assigned Seating or Tables for our wedding reception?

Pros: Assigned seating helps a reception feel more organized and intentional. Guests will feel more at ease because they don’t have to rush to the reception area to “claim” seating for their family. Even if you have under 100 guests attending, a seating chart optimizes your space and fills every seat.

Something to consider: Creating a seating chart can be hard work and you’re not going to make 100% of your guests happy with your seating choices for them. Make sure you employ the help of your day-of coordinator and parents when deciding who should sit near who and whether you should designate assigned chairs or just assigned tables.

Have fun with your wedding seating chart! This Military Themed Wedding used the NATO phonetic alphabet instead of table numbers. Photo by Studio KH

Should we have Open Seating for our wedding reception?

Pros: Open seating benefits you because, let’s face it, seating charts can get complicated and expensive. It can also prevent guests from getting offended when you place them next to your cousin’s political plus one. Open seating gives your guests an opportunity to sit next to who they really want to sit by and saves you the headache of trying to figure out just who that is.

Something to consider: Make sure you provide extra tables and chairs so that your guests can find seats together. Remember, a group of 2 people won’t always go fill the 2 empty spots at a table with strangers. Chances are, they’ll go to a completely open table. We suggest at least one extra table for every 100 guests (or 4-6 extra place settings per 100 guests).

You will need extra seating for an open seating plan – which means there will be a couple spots that are empty. Make sure to factor in extra silverware and glassware when talking with your caterer or bar service!

Design Your Reception Tent Layout

Now that you’ve thought about assigned or open seating, it’s arts and crafts date night time! Grab your tent layout, cut out some tables, and let’s get started.

Follow this order when deciding the placement of tables:

1) Place party add-on tables such as photo booths, memory tables, and dessert tables. We recommend using The Gardens Mid-Height tables for your special add-ons so that the reception tables can be used for your guests.

It will take your guests time to find their name on the seating chart, so make sure you leave plenty of floor space for a group of guests to congregate. Photo By Hayley Houtari Photography

2) Decide on your table preference. At The Gardens of Castle Rock, you can choose from our 8′ hand-crafted cedar banquet tables or 60″ round tables. The cedar banquet tables bring a unique and rustic elegance to the table (see what we did there?) while the round reception tables are considered more traditional and can add color to your reception space (as a note, round tables require a linen). Feel free to mix and match, too! If you find that you’ve used all 20 of our 8′ cedar banquets, a couple round tables up by the head table are perfect for your parents, grandparents or special guests.

Assigned chairs can be a lot of work, but will help your guests feel more at ease knowing they don’t have to hurry to save their own seats. Photo by Rachel Graff Photography

3) Calculate the number of tables needed. It’s time to get out the ol’ calculator and do some math. For example, let’s say you have chosen reserved tables for 144 guests, you will need 18 tables. If you have chosen open seating, we would suggest 20 tables.

4) Choose your seat! This is the fun part! Choose what style of head table you would like, and place it on the tent layout. Feel free to have fun with this. Need some inspiration? Check out: The Gardens Sweetheart Table, The Garden’s Original Rustic Refined Table, The Kings Harvest Table

Can I sit with all 22 of my friends at the head table? Here at The Gardens of Castle Rock, you can! Check out The Kings Harvest Table here! Photo by Bella Cuattura Studios

5) Give VIPs special treatment. Your parents, grandparents or special friends deserve a front row seat for dinner service, wedding toasts and first dances. Make sure to place their tables nearby your head table.

6) Arrange the remaining tables. It’s time to make your reception space unique to you! We can’t wait to see what you have designed. Need some inspiration? We thought you’d never ask…

Below you will find images of actual table layouts from past seasons along with their corresponding tent layout.

Reception Seating Inspiration for under 100 Guests

About This Reception Tent Table Design:

Seating for 40

Head Table: Cedar Sweetheart

Gardens Black Reception Chairs

High Top Tables

Dessert Display: Mid-Height Tables

About This Reception Tent Table Design:

Seating for 58

Head Table: Square Cedar Sweetheart with Rustic Refined Chairs

Head Table Backdrop: Garden’s Original Rustic Refined Wall

Gardens Black Reception Chairs

Photo Booth Prop Table: Mid-Height Table

About This Reception Tent Table Design:

Seating for 94

Head Table: Square Cedar Sweetheart and Vintage Affair Chairs

Gardens Black Reception Chairs

Reception Seating Inspiration for 100-150 Guests

About This Reception Tent Table Design:

Seating for 106

Head Table: Rectangle Cedar Sweetheart and Cedar Banquet Table

Gardens Black Reception Chairs

Rustic Refined Wall used for Photo Booth

Dessert Display: Mid-Height Table

About This Reception Tent Table Design:

Seating for 114

Head Table: Rectangle Cedar Sweetheart and Cedar Banquet Tables

Gardens White Reception Chairs

Dessert Display: Mid-Height Tables

About This Reception Tent Table Design:

Seating for 138

Head Table: Rectangle Cedar Sweetheart and Cedar Banquet Tables

Head Table on Gardens’ Risers

Gardens White Reception Chairs

About This Reception Tent Table Design:

Seating for 142

Head Table: Kings Harvest Table with Rustic Refined Chairs

Gardens White Reception Chairs

About This Reception Tent Table Design:

Seating for 146

Head Table: Rectangle Cedar Sweetheart

Head Table Backdrop: Rustic Refined Wall

Chairs Rented from: Collected & Co.

Reception Seating Inspiration for 150-200 Guests

About This Reception Tent Table Design:

Seating for 154

Head Table: Gardens’ Original Rustic Refined Table and Cedar Banquet Tables with Rustic Refined Chairs

Gardens White Reception Chairs

Dessert: Mid-Height Table

About This Reception Tent Table Design:

Seating for 166

Head Table: Rectangle Cedar Sweethearts and Cedar Banquet Tables

Gardens White Reception Chairs

Dessert and Photo Displays: Mid-Height Tables

About This Reception Tent Table Design:

Seating for 198

Head Table: Gardens’ Original Rustic Refined Table for Couple with Vintage Affair Chairs;

King’s Harvest Table for Bridal Party with Rustic Refined Chairs

Gardens White Reception Chairs

Dessert and Photo Displays: Mid-Height Table

Planning a Table Layout for 200-300 guests? Have no fear! In late April, we’ll be writing a blog about it! (We will link it here when it’s complete.)

Now that you’ve designed the table layout, are you ready for decorating? Check out these Unforgettable Wedding Reception Table Décor Ideas and 11 Helpful Tips for Decorating an Outdoor Wedding Venue

 

 

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GARDENS ORIGINALS™ : Making the Unique Even More Unique!

GARDENS ORIGINALS™: Making the Unique Even More Unique!

Where you make your best day ever starts with the ability to create a truly unique event. The Gardens is making it easier than ever!

The Gardens Originals Rustic Refined™ Table and Chairs only available at The Gardens of Castle Rock.

At Gardens of Castle Rock, we’re here to help you design a unique wedding ceremony which reflects who you are as a couple.  The Cedar Garden Tables™ are breathtakingly beautiful. They are included in the Complete Wedding Rental Package and can make decorating your wedding a dream.  We wanted to give you even more flexibility and control in styling your styling your wedding!  From garden to rustic, vineyard to vintage and everything in between and beyond…  Consider our Gardens Originals™, developed to give wedding couples extra options to make their wedding extra special and truly.

The Gardens Rustic Refined™ Chairs are perfect for your ceremony, too!

Gardens Originals™ Head Table Packages

Choose from three distinctive head table options:

Rustic Refined™ : Salvaged wood from an 1880’s grainery combined with hand harvest cedar tree limbs for the legs.  A variety of antique weathered Oak Chairs compliment the tables.

Vintage Affair™ : Pinewood planking tabletops with turned legs painted and distressed with an elegant touch. Mixed and matched antique chairs blend beautifully with the tables.

Napa Inspired™ : Thick boards of cedar finished in the Shou-Sugi-Ban method to create a compelling deep dark rich finish with cross brace legs. Paired with cross back wood chairs.

Country Industrial™ : Vintage 1945 solid wood table featuring a charming tongue-and-groove surface, perfect an industrial-style old-world wedding vibe. Paired with sleek black metal framed chairs.

The Vintage Affair™ chairs paired with the Garden Cedar Tables at The Gardens of Castle Rock.

Each table is uniquely crafted in-house by The Gardens Founder Glenn Switzer and Woodworker Ben Finley of Duckhill Workshop.

Packages include four eight-foot uniquely crafted tables and up to 20 chairs.

Pair the King’s Harvest Table with The Gardens Rustic Refined™ Chairs

Selecting a Gardens Originals™ Head Table Package frees up all of the Cedar Garden Tables to be used for guest seating. That translates into seating for 160 guests on 20 of our beautiful eight-foot cedar tables. Each of The Cedar Gardens Tables™  seats eight guests. Many wedding parties dress these tables simply with a runner, to show off the warm, attractive natural wood grain of these gorgeous tables.

Wedding parties may mix and match Gardens Originals™ table and chair sets.

Only $299 to add a Gardens Originals™ Head Table Package for your wedding day.

Gardens Originals™ Twelve-Inch Risers

Elevate your wedding party with risers. When the tent is full and your wedding party is looking good, let everyone see them!  It makes the special moments like speeches that much better for everyone. Not to mention your photographer who can easily capture those tender moments.

The risers are wide enough to provide ample walking space for your bridal party.

Our 12 inch high, 4-foot by 8-foot risers hold up to four eight-foot banquet tables, or Gardens Original™ Head Tables that can seat 16 members of the wedding party.

Reserve as many as you like, for only $40 each.

Custom Elements for a Unique Wedding

No two weddings are the same with Gardens Originals™. Create the wedding of your dreams with our special, custom-crafted tables, a unique option proudly offered at The Gardens of Castle Rock.  We would love for see for yourself first hand the beauty of The Gardens Originals™! Schedule a tour to visit with us about making your wedding truly unique!

We customize the width of your riser set-up depending on how many tables you need for your Head Table! Photo by Images by Nic

Gardens Rustic Refined™Wall

This hand-crafted beauty is perfect for photo booths, head table backdrops, or seating charts at the entrance of the Reception Tent. At approximately 8 feet wide and 7 feet tall, it makes quite a statement and adds just the right amount of modern elegance.

The Rustic Refined Wall is the perfect frame for your Reception Smooches! Photo by Jeff Dose Photography

The Rustic Refined™ Wall creates a perfect head table backdrop. Photo Credit: Nygaard Photography

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